Office space with plants

The importance of IT equipment cleaning in shared spaces

01st Sep 2023
Written by: phs Interclean

In the modern workspace, the significance of office cleaning extends beyond just tidy desks and polished floors. As businesses increasingly rely on technology, the cleanliness of IT equipment becomes paramount. Yet, many overlook this aspect, unaware of the potential health risks lurking on their keyboards and computer screens. Especially in shared office spaces, where equipment is frequently used by multiple individuals, IT cleaning is not just a recommendation – it's a necessity.  

As the leading provider of specialist cleaning services in the UK, phs Interclean are trusted experts in making sure businesses are thoroughly cleaned and the risks posed by germs are significantly reduced. Drawing on our expertise, let's delve into the world of IT deep cleaning and understand its importance in maintaining a healthy office environment. 

Why IT equipment cleaning is crucial 

IT equipment, from the ubiquitous desktop computer to handheld devices, has seamlessly integrated into our professional lives. But here's a startling fact: these devices, which we rely on daily, can be hotbeds for harmful bacteria. Imagine the number of times you or your colleague munches on a snack while working, or the countless coffee spills that have occurred over the years. These incidents, though seemingly harmless, can turn your IT equipment into a breeding ground for germs. 

Whilst organisations have reduced their dependency on office-based working over the years, particularly following the covid-19 pandemic, the requirement for some face-to-face working will, nevertheless, remain. Yet, with fewer staff occupying desks simultaneously, many companies have moved towards hotdesking and shared computing facilities to cut spending and reduce unnecessary square footage. This means employees will often share IT equipment such as screens, keyboards, and mice… which begs the question of – how well does your staff implement good hygiene when it comes to IT equipment? And furthermore – how confident are you that your equipment is safe to share? 

Research indicates that office computers and keyboards can harbour bacteria like E. coli, Helicobacter pylori (H. pylori) and MRSA to name a few. In fact, in a research study carried out by, the average desk was found to harbour around 400 times more bacteria than the average toilet seat. In shared office spaces, where devices are often used by different individuals, the risk of spreading these germs increases. A contaminated keyboard or mouse can quickly become a vector for disease transmission, affecting the health and productivity of the entire workforce. 

The solution: IT deep cleaning 

Enter IT deep cleaning—a specialised office cleaning service designed to combat the very issues mentioned above. But what does it entail? 

  1. Effective sanitisation: IT deep cleaning goes beyond just wiping down surfaces. It involves the use of specialised sanitisers that are proven to disinfect, decontaminate and ultimately combat harmful germs, ensuring that your IT equipment is not just clean but also safe.
  1. Dirt and grease removal: Over time, IT equipment can accumulate dirt, dust, and grease. Using specialised air dusters, IT deep cleaning ensures that these contaminants are removed without damaging the delicate internal hardware.
  1. Customised solutions: Every office is unique, and so are its cleaning needs. Ensuring that your office is thoroughly and regularly cleaned, and IT equipment is free from germs could prove a mammoth task. IT deep cleaning services offered by phs InterClean, are tailored to ensure minimal disruption to business operations while maximizing cleanliness.

Benefits of IT deep cleaning in shared office spaces 

  1. Healthier workforce: A clean workspace is directly proportional to a healthier workforce. By reducing the spread of germs and bacteria, IT deep cleaning can lead to fewer sick days and improved overall health.
  1. Enhanced productivity: A clean and hygienic environment boosts morale and productivity. Knowing that their workspace is clean and safe, employees can focus better on their tasks.
  1. Positive impression: First impressions matter. A clean office, including well-maintained IT equipment, sends a positive message to clients, stakeholders, and employees.
  1. Cost savings: While there might be an upfront cost associated with IT deep cleaning, think of it as an investment. Clean equipment tends to have a longer lifespan, reducing the frequency of replacements. Additionally, a healthier workforce means fewer sick days, leading to uninterrupted business operations.


In the grand scheme of office cleaning, IT equipment often gets side-lined. However, as we've discussed, it's an area that demands attention, especially in shared office spaces. IT deep cleaning is not just about maintaining the aesthetic appeal of your devices; it's about ensuring the health and safety of everyone who uses them. 

As businesses, it's our responsibility to provide a safe and hygienic environment for our employees. And in today's tech-driven world, this includes the very devices that power our daily operations. So, the next time you think of office cleaning, remember to give IT cleaning the importance it deserves. After all, a clean office is a productive office. 

To learn more about IT deep cleaning solutions to meet the needs and budget of your business, contact our experts today. 

Get in touch today!